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Application documents

Your application should include the following documents:

Cover letter

The right cover letter will grab the HR manager's attention. It should be the same standard as a business letter, with careful spelling and grammar. Its structure is divided into three sections: introduction, main body and conclusion. If you know the contact person, you should ideally start with the personal form of address in the address field ("Mr"/"Mrs") and in the letter ("Dear Mr"/ "Dear Mrs"). If you don't know the recipient, you should address your cover letter "For the attention of the HR Department" and start your letter with "Dear Sir/Madam". In the introduction, you should briefly refer to the advert or your previous telephone conversation. In the main body, you should emphasise your relevant professional and personal skills. In the conclusion, you should let the company know your earliest possible start date and your realistic salary expectations. You should finish the letter by expressing your interest in attending an interview.


Your CV should contain your most important applicant details. It should be clearly structured, contain all the relevant information and be visually appealing. The recommended structure is as follows:

Personal details

Your name, contact details (address, phone number, e-mail address), date and place of birth, nationality and marital status should be clearly obvious. A professional photo is also extremely advantageous.

Career history

List your individual career history, including dates (e.g. 10/2009 to 06/2010), company name, job title and brief job description. You should put your most recent job first, and then list your earlier positions in chronological order.

Education and/or qualifications

You should put your highest qualification and alma mater first, followed by your remaining qualifications in descending chronological order.


At this point, you can list any training provider seminars or workshops, including dates.

Soft skills

This is where you can state your language and IT skills, etc. (possibly including your own assessment).

Soft Skills

This information on your personality and work ethos is also extremely important to the employer: reliability, commitment, composure and the ability to handle stress are just a few examples.

Hobbies/personal commitments

This section is not "obligatory", but many employers find this information more interesting than you would think: hobbies, active sports participation, voluntary work, etc., say a lot about you as a person.

References and certificates

Unless you are applying online, all your references and certificates should be attached to your application in chronological order: companies' mailbox limits are usually below 5 MB. In addition to your covering letter and CV, you should therefore only attach your most important references and certificates in a single file, letting the company know that you would be happy to provide the remaining documents at a later date, or bring them with you to the interview.

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